Deadlines/Rules

NCPP14-ReneeWu-9698Northern California Pole Presentational will be held on Saturday, August 26, 2017, at the San Jose Stage Company theater

Important Deadlines:

March 15, 12:00 am PST: Early entry opens for discounted entry fee ($50.00 per person; see below for more information).

June 20, 11:59 pm PST: Early entry deadline for discounted entry fees. Any entries past this date will be charged the regular price ($60.00 per person; see below for more information). All entries are on a first come, first served basis.

July 31, 11:59 pm PST: Regular deadline for entries at full price. All entries are on a first come, first served basis.

August 1, 11:59 pm PST: music is due via email at info@polenorcal.com. Dancers with late music submissions may be unable to perform. Entry fees will not be refunded.

August 1, 11:59 pm PST: If you plan to use a prop, you must email info@polenorcal.com for approval.  Final level, music, stage name, and studio listings are due.

August 10, 11:59 pm PST: Absolutely no additional late changes to level, music, stage name, or studio listings may be requested as the program will have gone to print and the music will be sent to the venue for equalizing.

Entry Guidelines:

  • Entry fees are $50 per person/performance slot for early bird sign-ups, prior toJune 20. Duet or group performance fees are capped at $100 total for the group.
    • Example: You want to enter the Level 2 Feedback event, but you also want to perform a duet with a friend. Your personal fees are $100, and your duet partner owes an additional $50, for a total of $150 ($50 single performer + $100 duet).
  • After June 20, the price for a single performer goes up to $60. Fees on a group performance are capped at $120 total for the entire group.
  • Entry fees are payable when you submit your entry form. Entry fees are not refundable for any reason.
  • Performers may be of any sex/gender.

Prompt communication and meeting deadlines is an essential part of a successful and fair event. Performers will be clearly notified of all deadlines and must agree to meet all deadlines as indicated. NCPP reserves the right to eliminate, at any point prior to the event, any performer who fails to comply with deadlines.

General:

  • All performers, judges and volunteers will be required to sign a liability release and emergency medical form upon arrival at the event.
  • Performers are expected to conduct themselves appropriately and apply with the NCPP rules at all times.
  • Performers must be in good physical health. NCPP reserves the right to prevent a performer from participating if it appears that the performer is not fit to do so safely, or is under the influence of alcohol or drugs.
  • Performers may watch other categories during the day on a space-available basis in the theater.  Guests of performers must pay full price for their tickets to the event.
  • Guests are not allowed backstage at any time before, during or after performances. No makeup or hair artists, coaches, etc may accompany dancers backstage.

Poles and Stage:

  • Poles will be two 45 mm X-Poles on a rigged truss system. Poles will be 12 feet high.
  • Stage left will be on static and stage right will be on spin (as you are facing the audience).
  • Participants may opt to use one or both poles.
  • Poles are 7 – 8 feet apart, with 7 feet of clearance on either side.
  • The truss is set directly on the theater floor, so the usable stage area extends about 15 feet both up and down stage (towards the back curtain and the front row of the audience).

Music:

  • Music submissions must be sent via email in MP3 format or via snail mail on CD in MP3 format. Music must be edited to required time format.
  • Music mixes or mash-ups are permitted.
  • Clean edits/radio edits are not required. We just ask that you use good judgement with lyrics.
  • The maximum length for all NCPP performers , with a grace period of 10 seconds, is 3:30 minutes.
  • NCPP will not stop, edit, or fade music not in compliance with these rules.
  • If music is not turned in by the deadline above or if the song is not the proper length, performers may be removed from the line up due to non-compliance. Entry fees are not refundable.

Props and Grip Aids:

  • Props must be approved by event organizers via email no later than August 1.
  • Props may not include any glass items and may not leave excessive debris on the floor such as glitter or feathers. No hazardous materials, and no pyrotechnics or fire are permitted.
  • Performers will be responsible for placing their own props on stage prior to their performance or having someone do so for them. Pole cleaners, staff and event volunteers are not allowed to place props on stage for competitors.
  • Grip aids may not be applied to the poles, but are permitted on performers’ bodies. Gloves may be used.
  • Performers must not apply any lotions, creams, oils or any other substances that might rub off on the pole for 24 hours prior to the event.  Body paints are allowed only in areas that will not make contact with the pole.
  • No grip aids containing paraffin or other waxes will be permitted.

Costumes and Shoes:

  • We encourage creativity in your choice of costume!
  • Removal of portions of your costume is allowed as long as remaining pieces are compliant with the following guidelines.
  • No full or partial nudity is allowed. Intimate body parts must be covered at all times.
  • Men may be topless.
  • Women must have full breast coverage. Triangle bikini tops are discouraged as they may easily cause “wardrobe malfunctions.”
  • No tassels or pasties are permitted.
  • No G-strings, thong bottoms or string bikini bottoms are permitted.
  • Performers may wear boots, shoes or perform in bare feet.

Judging:

  • Judging will be by an assortment of pole professionals and title holders.
  • Feedback sheets will be made available to Feedback track performers within 30 days after the event is completed.

Photography and Filming:

  • All performers will be required to sign a photo and video release. Videos and photographs from the event will be used for future promotions of NCPP, including but not limited to press releases, website features, television/film, flyers, etc. Audience members are not allowed to bring cameras but may use phones and tablets to take photos and videos. Those items may not be held higher than shoulder level during performances.

Legal Stuff:

  • NCPP is not liable for any injury or damage incurred NCPP14-AmandaWing-5095by any performer or performer during any stage of the event. NCPP will be using removable poles throughout the event and cannot be responsible for any damage to property or injury to persons or third parties during the use of this product.
  • NCPP reserves the right to refuse any entry.
  • NCPP reserves the right to stop a performance at any time due to safety concerns or a breach of the rules.

Entry fees are not refundable.
Entry fees are payable when you submit your entry form.

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